Dialogue One

M:  Please let me see the draft of which you put together for Monday's meeting. 

F:  I'm still working on the agenda.  There will be a lot to go over on Monday.  Here's what I've got so far. 

M:  Do you think we will spend more than twenty minutes in the opening? I think it should be pretty simple. 

F:  It shouldn't take too long,  but there will be a lot of dignitarys at the meeting.  In the opening exercises,  it is protocol to spend a little time to recoginise them,  I reckon it should take about half an hour before we can even get to the minutes. 

M:  Really? Well,  at least the minutes shouldn't take too long to review.  There shouldn't be a lot of active businesses left over from last meeting. 

F:  True,  after review and acceptance of the minutes,  we have several committee reports,  old business won't take up too much time,  but sometimes the committee delegates can be a little verbose.  Is there where we can limit the time?

M:  We can set a five minute report time with a three minute question and answer afterwards. 

F:  That's not good,  Q&A always stretch out the time,  because people usually get stuck on some irrelevent point,  we'll lose control of the meeting if we open it up to questions too early. 

M:  True,  well,  imposing eight minutes limit on the committee reports.  Then,  we'll say Q&A until right before close session. 

F:  Sounds good,  over all,  we can probably keep the meeting under two hours. 

M:  Let's hope. 

Dialogue Two

M:  Who'll motion to approve the minutes from last meeting?

F:  I motion,  she seconds. 

M:  All in favor,  good,  now what's next on the agenda? We have some new business.  Tracy,  can you introduce item B on the agenda for us?

F:  Yes,  but we should probably follow the agenda in order,  shouldn't we? Item A is still appending.  We should report and approve all the business before a new business. 

M:  Oh,  yes,  I somehow manage to overlook item A,  well then,  Mark,  can you report to us about your project under item A?

Mark:  The agenda is a little backwards today,  I'll prefer that Tracy introduce her project first,  then what I have to say might make more sense,  technically.  Our project are both new business.  The only item of old business we have are the minutes which have already been approved. 

M:  Oh,  is that right? Well,  let's rearrange the agenda then.  We can move the item A to the end of our new business section.  It will follow reports on items B through D,  any objections?

F:  Can we have item A directly follow item B?

M:  Fine,  any objections? No,  If there is no any objections.  Then the modification to the agenda had been approved unanimously.  We will proceed according to the amendments’ we've just made.