(1)前期准备 

1. agenda（key point）：set out in advance to state date，time and location；inform them of all the items to be discussed together；ask them for suggestions for items  

2. venue：choose a suitable venue；with convenient transportation；big enough to accommodate all the participants； 

3.facilities：fully equipped with necessary facilities such as overhead projecter，fax，telephone，computer with access to the internet 

4.the size/length of the meeting

2)集会的目的： 

1. keep on track of market trend(to respond quickly)    
2. gather ideas to reach more workable final decision      
3，offer platform to share valuable experience 

3. exchange views to solve problem

(3).其他形式的集会活动    

1.  buffet dinners    
2.  afternoon teatime    
3.  sightseeing tour    
4．an reward ceremony 目的同上：商务会议的目的 

 (4).参会需要带的文件：      
1.  work plans 
2.  analysis for market trend and development      
3.  sales report（销售会议）    
4.  related figures/data   give a overall picture；useful for setting goals/targets    

（5）参加会议需要注意什么: 

1.listen carefully :show respect to others；benefit from their views 

2. take notes：ensure not miss the important items；useful for later reference